The regular meeting of the Stillwater Township Recreation Commission was held on July 7, 2021 at 7:05 pm at Veterans Memorial Park. The meeting was called to order by Commission Chairman Dawn Delaney with the Open Public Meetings Statement and the flag salute.
Members Present: Mrs. Tosti, Ms. Hess, Mrs. Stark, Mr. Sylvester, Mrs. Delaney
Alternates Present: Mrs. Gardner, Mrs. McCabe-Richardson
Members Absent/Excused: Mr. Reilly, Mrs. Beshada
Public Attendees: Robert Molinet
Liaison Mr. Scott
Mrs. Tosti contacted Mayor Chammings who logged into Zoom no public attended. Zoom Option was not used at this meeting.
Motion by Mrs. Stark, second by Mrs. Tosti that the minutes of the June 7, 2021 meeting be approved. Motion carried (Mrs. Gardner Voted in place of Mrs. Beshada, Mrs. Richardson voted in place of Mr. Reilly)
The following bills were presented – Septicare. – May. – $265.00; Wildflower $185.00, All Industries safety prod inc. $22.00 (field flags) Motion by Mrs. Gardner second by Mrs. Stark with Funds available. Motion carried. (Mrs. Gardner Voted in place of Mrs. Beshada, Mrs. Richardson voted in place of Mr. Reilly)
Thank you card from LACE along with donation of $110 for use of the Community Center. Mrs. Hotalen donated her $5.00 garage sale map fee to the recreation as she is unable to participate. Mrs. Gardner gave Mrs. Tosti thank you cards to send them for their donations. NJ Devils reached out via email to see if there is interest in scheduling outings for NJ Devils games, Disney on Ice or Monster Jam shows. Mrs. Delaney will follow up and report back at the next meeting what options and discounts are available. We will discuss then if the Recreation Commission would like to participate.
OPEN PUBLIC SESSION – Agenda Items Only – 7:15 pm – 7:16 pm None
1. Clean Up Day 2022- None at this time
2. Miss Stillwater/Stillwater Day – Ashley Geydoshek Mrs. Delaney will get her a list of requirements and possible Events she may be asked to attend. Mrs. Delaney thanked Ms. Hess for her hard work behind the scenes with the paperwork and details.
Mrs. Delaney also thanked Mr. Sylvester for his great work with the 17th Annual Memorial Day Tribute. Mr. Sylvester stated they got students involved with an Essay contest. Winners were Aubrey Scott and Gregory Roycroft.
3. Garage Sale Weekend 7/18&19 – Ms. Hess, Mrs. Delaney, Mrs. Beshada – Applications were given to Ms. Hess to start Map layout. Any more to come in need to be sent immediately to Ms. Hess. Mrs. Gardner stated Kathy Marshall of Swartswood Lake asked if the $5.00 Fee could be waived. They will be setup at the Community Center and will be giving out Hot dogs and chips. Meet and Greet type setting. Mrs. Tosti made a motion to waive the fee. Mrs. Stark second. Motion carried. (Mrs. Gardner Voted in place of Mrs. Beshada, Mrs. Richardson voted in place of Mr. Reilly)
4. Summer Camp – Mrs. Tosti stated our CFO will be working on funding from an Environmental Educational Grant and One (1) event/activity will take place each week of summer camp on the Thursday of that week. Rizzo’s Reptiles and Science, Magic and Circus Skills, children would get backpacks and Counselors will get T-shirts. Once Garage Sale Weekend is over Mrs. Delaney will work on the Banner for Camp for the Facebook Page and Posters to put up. Mrs. Gardner will check with Mrs. Knott about Camp Counselors getting Background checks. It is confirmed that Counselors will need background checks. They will be reimbursed for charges. Currently donations to the Recreation Commission are being put in the Recreation Activity Club Fund. Balance is $915.00
5. County/State Fair (Township Project for 2021) – Mrs. Stark received the paperwork to complete to do the Booth for Stillwater. Mrs. Stark will meet with Mrs. Knott to go over paperwork. Theme idea: Close/Unique Neighborhood. Collect photos from Community Events that occurred during the pandemic. (Summer Camp, Tree Lighting, Clean Up Day, Stillwater Parks and Lakes, Light up Main Street, Fall Festival, Deborah Drumm has been contacted to get information about the Fall Festival and to retrieve photos from throughout the pandemic for the Fair). Mrs. Delaney made a motion to donate 2 Stillwater Twp Blankets as giveaways. Mrs. Gardner second. Motion Carried. (Mrs. Gardner Voted in place of Mrs. Beshada, Mrs. Richardson voted in place of Mr. Reilly)
6. Decorating Contests – Mr. Reilly: nothing at this time
7. Tree Lighting – Recreation Board: nothing at this time
8. Field Use / Scheduling- Mrs. Gardner/Mr. Sylvester: Summer application submitted by Kittatinny HS Development League (c/o Jack Choma) an updated Scheduling Document will be created and shared for Summer/Fall use with those that have been approved and with the League Coordinators, Recreation Commission and Mrs. Knott. Due to the timeframe the HS League had when paperwork was submitted a temporary vote was done via email to get them started. Mrs. Gardner made a motion to add another chairperson to the Field Use/Scheduling so if something came in last minute it could be approved in between meetings. Lou second for discussion. Mr. Sylvester explained the reasoning. Ms. Hess did not agree as in the past that has been done and it got out of control. Mr. Scott suggested scheduling 2nd and 3rd Mondays of the month as Emergency Workshop dates to hold meetings as needed. Mrs. Gardner and Mr. Sylvester retracted the motion and second. Mr. Sylvester made a motion to make the 2nd and 3rd Mondays Emergency workshop days as needed. Ms. Hess second. Motion carried. (Mrs. Gardner Voted in place of Mrs. Beshada, Mrs. Richardson voted in place of Mr. Reilly)
9. Field Maintenance – Mrs. Delaney/Mr. Scott: Mrs. Delaney and Mr. Scott shared information with Farmside Landscaping performing Turf Management on all fields Thursday July 8, 2021. DPW cleaned up and turned the clay on the softball field at Veterans. New Flags were purchased and distributed to all fields for use. Mr. Sylvester asked for a copy of the letter sent to Twp Committee regarding Turf Management. Mrs. Gardner will send to Rec. Commission Board.
Discussion of all relaying how difficult it is to find applications, forms and zoom links for Recreation and Community Center on the website
Mr. Sylvester made a point of how we are not showing pride in our fields like surrounding towns. There are weeds growing and not being maintained. The railing on the Bridge at Veterans is rotting. Signs are in need of maintenance/painting. Structures look run down. Mrs. Delaney commented if original plan included paving to resubmit it to the Township Committee to move forward with funding already allotted for project.
OPEN PUBLIC SESSION 8:35 pm- 8:42 pm: Robert Molinet representing the Stillwater Cub Scouts ages 8-11 / 1-4 grades. Twp youth scouts have gone to other towns/twps. Mr. Molinet would like to bring it back to Stillwater. The cub scouts need community service to perform and would like help/direction from the Recreation Commission as to what help is needed at the parks. They have cleaned up roads with garbage debris. After discussing some options, Mr. Molinet requested a Wish List for Community Service Options. (some things: Paint the sheds, signs, senior nights, making bird and bat houses with kits to assemble) Cub Scout meetings are held the 1st and 3rd Friday of each month at the Community Center. Mrs. Gardner has Mr. Molinet’s contact information and will get him a wish list for the scouts. Mr. Molinet also recommended careful use of verbiage when notifying public of turf management.
COMMITTEE MEMBER COMMENTS none
Mr. Scott reported Mrs. Gardner has been employed by the township as the Receptionist and is glad to have her in the Town Hall. Town Hall is now open to the public. Welcome to our new Township Committee Member Paul Blarta. Turf Management will take place Thursday July 8, 2021 Fields WILL be Closed.
Mr. Scott asked how many keys are out for the gates/sheds. Mrs. Delaney stated Mr. Manser turned his in when he left Commission and to her knowledge Carrie Weeks has a key. Mrs. Gardner stated All keys will be collected and all locks will be changed and DO NOT DUPLICATE marked keys will be made and signed out and signed back in each season. Sign out sheet is at Town Hall and starting next spring this will be how we will keep better track.
EXECUTIVE SESSION – none
There being no further business, motion by Mrs. Gardner, second by Mrs. Tosti to adjourn at 8:47 pm.
Stillwater Township offers residents a Recycling and Convenience Center for household trash and recycling.
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Stillwater Township posts all information about bids and proposals for township projects on a dedicated page.