Municipal Clerk

Municipal Clerk


About the Office of the Clerk

The Office of the Clerk is one of the oldest government offices established by state law. Municipal Clerks must hold a Registered Municipal Clerk license issued by the State of New Jersey and attend continuing education courses throughout each year to maintain their license in good standing.

Do you have a question for the Township Clerk? You may find the answer in the Township Clerk FAQs.

Track you Ballot – Click the link below:

Duties of the Office of the Clerk

Secretary to the Municipal Corporation
– Custodian of the municipal seal and of all minutes, books, deeds, bonds, contracts, and archival records of the municipal corporation
– Attest to the signatures of municipal officials and officers
– Maintain receipt of service of legal documents

Secretary to the Governing Body
– Prepares meeting agendas at the discretion of the governing body
– Is present at all meetings of the governing body
– Records the minutes of every meeting
– Retains original copies of all Ordinances and Resolutions
– Administers and records Oaths of Office
– Acts as liaison to the public and correspondent on behalf of the governing body

Serves as Chief Administrative Officer of all Elections Held in the Municipality
Subject to Statutory Law Title 19
– Certify vacancies at a local level
– Maintain receipt of nominating petitions and exercise quasi-judicial authority in determining the validity of petitions
– Certify election of candidates for municipal office and maintain election results

Serves as the Chief Registrar of Voters in the Municipality
Subject to Statutory Law Title 19
– Voter Registration Applications and Voter Absentee Ballot Applications may be obtained from the Clerk’s Office.

Serves as an Administrative Officer Responsible for the Acceptance and Issuance of Licenses and Permits
The Office of the Clerk issues the following permits and licenses:
– Dog Licenses
– Raffle and Bingo Licenses
– Landlord Tenant Registrations
– Liquor Licenses and Social Affair Permits
– Solicitor’s Licenses
– Livery/Taxi Licenses
– Issues Assessment Search Certificates

Serves as a Coordinator and Records Manager
– Serves as the Custodian of Records and is responsible for the management and retention of Township records
– Implements local archives and records retention programs

Election Information:

Register to vote on line:  

NJ Voter Registration Application (paper version – click to view/download) **

** can also use to change address or party affiliation

Click here to view/download the Primary Petition for Municipal Office
Click here to view/download the Petition for Party County Committee

Click here for Election Information from Sussex County Clerk

2022 Election Dates & Deadlines (for General  Election)
September 2
Deadline for Submission to the County Clerk of Municipal Non-binding Public Questions Adopted by the Municipal Governing Body Upon the filing of a Qualified Petition by the Local Electorate (67 days before election)
N.J.S.A. 19:37-1.1

September 6
Nomination Petition Filing Deadline for Municipal Non-Partisan Candidates to be voted at the November General Election (on or before 64th day prior to election) N.J.S.A. 40:45-8

October 18 – Voter Registration Deadline for General Election
(21 days before election) N.J.S.A. 19:31-6 20

October 29 – November 6 – Early Voting Period
(start on the 10th calendar day before a general election and end on the second calendar day before that general election) N.J.S.A. 19:15A-1

November 1 – Deadline to apply for a Mail-In Ballot by Mail for General Election (not less than 7 days prior to election) N.J.S.A. 19:63-3

November 4 – Deadline for Application to Receive General Election Mail-In Ballots by Electronic Means for Qualified Overseas Civilian and Military Voters
(4th day before election) N.J.S.A. 19:59-4

November 7 – by 3:00 p.m.
Deadline for In-Person Mail-In Ballot Applications for General Election
(up to 3:00 p.m. on the day before election) N.J.S.A. 19:63-3

November 8 – General Election (Tuesday after first Monday in November)
N.J.S.A. 19:2-3, N.J.S.A. 19:15-2

Elections – Voters, take note of election district changes!

Some Congressional Districts have been changed, effective January 2022. Sussex County no longer falls within the 11th Congressional District; Sussex County now falls under the 5th & 7th districts. Review the lists below to see if your municipality has been assigned to a new Congressional District:

Andover Township, Branchville Borough, Frankford Township, Franklin Borough, Hamburg Borough, Hampton Township, Hardyston Township, Lafayette Township, Montague Township, Town of Newton, Sandyston Township, Sussex Borough, Vernon Township, Wantage Township

Andover Borough, Byram Township, Fredon Township, Green Township, Hopatcong Borough, Ogdensburg Borough, Sparta Township, Stanhope Borough, Stillwater Township, Walpack Township

Visit the Office of Emergency Management page for links and the latest information