Municipal Clerk

Municipal Clerk

 

About the Office of the Clerk

The Office of the Clerk is one of the oldest government offices established by state law. Municipal Clerks must hold a Registered Municipal Clerk license issued by the State of New Jersey and attend continuing education courses throughout each year to maintain their license in good standing.

Do you have a question for the Township Clerk? You may find the answer in the Township Clerk FAQs.

Track you Ballot – Click the link below:
https://nj.gov/state/elections/vote-track-my-ballot.shtml

Duties of the Office of the Clerk

Secretary to the Municipal Corporation
– Custodian of the municipal seal and of all minutes, books, deeds, bonds, contracts, and archival records of the municipal corporation
– Attest to the signatures of municipal officials and officers
– Maintain receipt of service of legal documents

Secretary to the Governing Body
– Prepares meeting agendas at the discretion of the governing body
– Is present at all meetings of the governing body
– Records the minutes of every meeting
– Retains original copies of all Ordinances and Resolutions
– Administers and records Oaths of Office
– Acts as liaison to the public and correspondent on behalf of the governing body

Serves as Chief Administrative Officer of all Elections Held in the Municipality
Subject to Statutory Law Title 19
– Certify vacancies at a local level
– Maintain receipt of nominating petitions and exercise quasi-judicial authority in determining the validity of petitions
– Certify election of candidates for municipal office and maintain election results

Serves as the Chief Registrar of Voters in the Municipality
Subject to Statutory Law Title 19
– Voter Registration Applications and Voter Absentee Ballot Applications may be obtained from the Clerk’s Office.

Serves as an Administrative Officer Responsible for the Acceptance and Issuance of Licenses and Permits
The Office of the Clerk issues the following permits and licenses:
– Dog Licenses
– Raffle and Bingo Licenses
– Landlord Tenant Registrations
– Liquor Licenses and Social Affair Permits
– Solicitor’s Licenses
– Livery/Taxi Licenses
– Issues Assessment Search Certificates

Serves as a Coordinator and Records Manager
– Serves as the Custodian of Records and is responsible for the management and retention of Township records
– Implements local archives and records retention programs

Election Information:

Register to vote on line:  https://www.state.nj.us/state/elections/voter-registration.shtml  

NJ Voter Registration Application (paper version – click to view/download) **

** can also use to change address or party affiliation

Click here to view/download the Primary Petition for Municipal Office
Click here to view/download the Petition for Party County Committee

Click here for Election Information from Sussex County Clerk

IMPORTANT DATES FOR THE JUNE 6, 2023 PRIMARY ELECTION FOR VOTERS AND THOSE INTERESTED IN RUNNNG FOR MUNICIPAL OFFICE AND/OR COUNTY COMMITTEE (BOTH DEMOCRATIC AND REPUBLICAN)
March 27 – 4 p.m.
Nomination Petition Filing Deadline for Primary Election
(before 4:00 p.m. on or before 71st day prior to election)

N.J.S.A. 19:23-14

March 31 – 4 p.m.
Filing Deadline for Objections to Nominating Petitions for Primary Election Candidates (before 4 p.m. no later than 4 days after filing deadline)

N.J.S.A. 19:23-20.1

April 1
County Committee Chairs to File with Municipal Clerks the Number of County Committee Seats to be Filled at Primary Election N.J.S.A. 19:23-1

Municipal Clerks to Submit Certified List of Suggested Polling Places to County Boards of Election N.J.S.A. 19:8-2

April 5
Deadline for Determination of Petition Challenges for Primary Election Candidates (9 days after the last day for filing nomination petitions)N.J.S.A. 19:13-11

April 6
Notice of Public Offices to be Elected at General Election to be sent by Municipal Clerks to County Clerks (61 days before the primary election)

N.J.S.A. 19:23-14

April 6 – 12 p.m.

Deadline for Municipal Clerk to Certify to the County Clerk the Names of the Candidates who filed Primary Election Nomination Petition with Municipal Clerk (No later than 12 p.m. 61 days before election) N.J.S.A. 19:23-14

April 12

Deadline for Change of Party Affiliation Declaration Forms for Primary Election to be Filed with County Commissioners of Registration (55 days before election) N.J.S.A. 19:23-45

April 13 – 3 p.m.

County & Municipal Clerk Drawings for Ballot Positions for Primary Election Candidates (At 3 p.m. on the 54th day before the election) N.J.S.A. 19:23-24

May 16
Voter Registration Deadline for Primary Election
(21 days before election) N.J.S.A. 19:31-6
May 30
Deadline to apply for a Mail-In Ballot by Mail for Primary Election
(not less than 7 days prior to election) N.J.S.A. 19:63-3
June 6
Primary Election Day (Tuesday after first Monday in June)
N.J.S.A. 19:2-1, N.J.S.A. 19:23-40
Deadline for Post Office Receipt of Mail-In Ballots from the Primary Election
Deadline for in Person Submission of Primary Election Mail-In Ballots to County Boards of Election and to Authorized Ballot Drop Boxes (by 8:00 p.m. on the day of election) N.J.S.A. 19:63-16; NJSA 19:63-16.1e

Some Congressional Districts have been changed, effective January 2022. Sussex County no longer falls within the 11th Congressional District; Sussex County now falls under the 5th & 7th districts. Review the lists below to see if your municipality has been assigned to a new Congressional District:

CONGRESSIONAL DISTRICT #5
Andover Township, Branchville Borough, Frankford Township, Franklin Borough, Hamburg Borough, Hampton Township, Hardyston Township, Lafayette Township, Montague Township, Town of Newton, Sandyston Township, Sussex Borough, Vernon Township, Wantage Township

CONGRESSIONAL DISTRICT #7
Andover Borough, Byram Township, Fredon Township, Green Township, Hopatcong Borough, Ogdensburg Borough, Sparta Township, Stanhope Borough, Stillwater Township, Walpack Township

Visit the Office of Emergency Management page for links and the latest information

VIEW THE 2022 ADOPTED BUDGET
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