January 16, 2018

STILLWATER TOWNSHIP COMMITTEE MEETiNG
January 16, 2017
Regular Meeting

A REGULAR MEETING of the Stillwater Township Committee was called to order by Mayor Chammings at 7:04 p.m. noting the meeting date, time and place were duly published in the New Jersey Herald and posted at the Town Hall and advised those present that this meeting was being held in compliance with provisions of P.L. 1975, Chapter 231, Sections 4 & 13.

Roll Call was taken and the flag was saluted.

PRESENT: Committeeman Morrison, Deputy Mayor Gross, Committeeman Fisher, Mayor Chammings, Municipal Clerk Lynda Knott, Attorney Angelo Bolcato

ABSENT: Committeeman Scott

REGULAR SESSION:

CONSENT AGENDA:

ALL MATTERS LISTED BELOW ARE CONSIDERED ROUTINE IN NATURE AND WILL BE ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF ANY DISCUSSION IS DESIRED, THAT PARTICULAR ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY ON THE REGULAR AGENDA.

MINUTES:

December 19, 2017 Regular Meeting

January 2, 2018 Re-organization Meeting

Mr. Gross made a motion to approve the minutes, seconded by Mr. Morrison.

Roll Call Vote: Mr. Morrison, yes, Mr. Gross, yes, Mr. Fisher, abstain, Mayor Chammings, yes

RESOLUTIONS:

2018-022 Authorizing Payment of Redemption for Block 2401, Lot 44.03

2018-023 Authorizing Payment of Redemption for Block 1901, Lot 20

2018-024 Authorizing Compliance with the US Equal Employment Opportunity Commission

2018-025 Establishing Committee Liaisons

2018-026 Approving Appointments of Township Board and Commission Members

REPORTS:

DPW Report for January 2018

Tax Collector’s Report for December 2017

QPA Report for December 2017 and YTD

Building Department Report for December 2017

Convenience Center Report for November 2017

Stillwater EMS Report for Year Ending 2017

Stillwater Fire Department Report – January 1 through January 16, 2018

Zoning Officer Report for 2017

2017 Employee Carryover Time to 2018

Mr. Morrison made a motion to approve the resolutions and reports as listed, seconded by Mr. Gross.

Roll Call Vote: Mr. Morrison, yes, Mr. Gross, yes, Mr. Fisher, yes, Mayor Chammings, yes

BILLS LIST #1: $1,009,635.32

RESOLUTION 2018-027 PAYMENT OF BILLS

Mr. Morrison made a motion to adopt Resolution 2018-027, seconded by Mr. Gross.

Roll Call Vote: Mr. Morrison, yes, Mr. Gross, yes, Mr. Fisher, yes, Mayor Chammings, yes

OPEN PUBLIC SESSION

At this point, this portion of the meeting was opened to the public.

There being no members of the public wishing to speak, this portion of the meeting was closed.

NEW BUSINESS:

RESOLUTION 2018-028:

TOWNSHIP OF STILLWATER

COUNTY OF SUSSEX, STATE OF NEW JERSEY

RESOLUTION 2018-028

RESOLUTION AWARDING CONTRACT FOR NEW AND UNUSED

2017 (OR NEWER) WEILER 1648 PLUS, OR EQUIVALENT, POWER BOX PAVER

WHEREAS, the Township of Stillwater advertised for the receipt of sealed competitive bids for the purchase of a New and Unused 2017 (or Newer) Weiler 1648 Plus, or Equivalent, Power Box Paver (the “Paver”); and

WHEREAS, the Township accepted sealed competitive bids on January 9, 2018; and

WHEREAS, the Township received one (1) sealed competitive bid as follows: Harter Equipment, Inc. – $55,000.00; and

WHEREAS, the Township Attorney has reviewed the bids for compliance with the Local Public Contracts Law and the Township’s bidding requirements; and

WHEREAS, Harter Equipment, Inc. is the only bidder for the Township’s bid request;

NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Stillwater that the Township does hereby award the bid to Harter Equipment, Inc. for the purchase of the Paver in the amount of Fifty-Five Thousand ($55,000.00) Dollars; and

BE IT FURTHER RESOLVED that this resolution shall take effect immediately; However, it shall be void and of no affect in the event that Harter Equipment, Inc. fails or refuses to sign the contract for the project; and

BE IT FURTHER RESOLVED, that the award of this bid is subject to certification of the availability of funds by the Chief Financial Officer;

Mr. Morrison made a motion to adopt Resolution 2018-028, seconded by Mr. Fisher.

Roll Call Vote: Mr. Morrison, yes, Mr. Gross, yes, Mr. Fisher, yes, Mayor Chammings, yes

COMMITTEE REPORTS:

Mayor Chammings reported the fire department has received a contract from Hardwick and it was forwarded to the Attorney and Risk Manager for their review.

Attorney Report:

Mr. Bolcato reported he is finalizing the list of in rem foreclosures with the Tax Collector; it should be completed by the next meeting.

He reported he received the draft letter from Service Electric and any substantive comments from the Committee should be discussed in Executive Session. The Committee had no issue with Mr. Bolcato sending the letter out as is.

DISCUSSION ITEMS:

Budget Discussion: All Departments – Operating Expenses Only

Finance Department:

-Lake Plymouth: $1,000 added for the auditors.

-Overall budget decreasing slightly.

Computers:

-Ms. Mooney will contact MSI to inquire if there will be any additional charges.

-Meeting room hardware access and a new computer for the Tax Assessor and laptop for the CFO – $1,500.00

-Computer supplies, back up batteries, etc. – $1,500.00

Tax Collector:

-Postage and Mileage lines increased.

Tax Assessor: No increase

Legal and Engineering:

-Plymouth Lake: The CFO will create a subaccount and further discuss the amount to be appropriated.

Planning Board:

-Master Plan: increase for minor updates

Zoning Officer: no increase

Building Department:

-Noted: Construction Official is requesting an increase (to be discussed during salary review)

-Remainder of the budget to remain the same as 2017

Insurance: Health Benefits

-The CFO will review this item further to confirm the final numbers. Any changes will be provided to the Committee.

Police and Fire:

-9-1-1 services and the crossing guard line items were briefly reviewed.

OEM: to remain the same as 2017

Gypsy Moth: -0-

PEOSHA: Mr. Morrison asked about slightly decreasing the vaccination (Hep B) line item as it does not appear many members are using it. Ms. Knott will forward a memo to the emergency services inquiring how many are expected to obtain vaccinations in 2018. A determination will be made based on their response.

Environmental Commission:

-Increase in stream water testing due to increase in the number of sites.

-Seminars and Training: Increase due to new member attendance at seminars.

-The line item for Miscellaneous will be removed – decrease of $100.

Municipal Service Act:

-Decreased; report will go through Mr. Bolcato.

Celebration of Public Events:

-Awards, flowers, 6^th grade recognition donation. etc. – to remain the same as 2017

PERS/DCRP:

-Ms. Mooney reviewed DCRP and suggested having a presentation provided to the employees.

LOSAP: figure to be confirmed with the fire department/rescue squad.

Debt Service: $265,000 – same as 2017

Reserve for Uncollected: same as 2017

Ms. Knott will follow up with FEMA regarding the funding for the generator.

Ms. Knott reported Mr. Vreeland will attend the February 6, 2018 budget meeting to discuss capital expenditures. He will meet on site at Old Schoolhouse Road with the DPW. Once the Old Schoolhouse Road plans are completed, he will work on West End and Ridge Road plans.

Ms. Knott discussed the landfill well monitoring with Mr. Vreeland and he stated a close plan was completed. He recommended continuing testing and has sent out RFPs to possibly decrease costs.

Open Public Session:

At this point, this portion of the meeting was opened to the public.

There being no members of the public wishing to speak, this portion of the meeting was closed.

There being no further business, Mr. Fisher made a motion to adjourn the meeting, seconded by Mr. Gross. In a voice vote, all were in favor.

Respectfully submitted,

Kathy Wunder