October 21, 2025 Regular Meeting

STILLWATER TOWNSHIP COMMITTEE

REGULAR MEETING MINUTES

OCTOBER 21, 2025

A REGULAR MEETING of the Stillwater Township Committee was called to order by Mayor L. Chammings at 7:00 p.m. Mayor L. Chammings stated that this meeting is being held in compliance with the provisions of P.L. 1975, Ch. 231, Secs. 4 & 13 the Sunshine Law and that adequate notice of the meeting has been published in the New Jersey Herald as to the time, place, and date of meetings, and is posted in the usual location of posted notices in the municipal building as well as electronically on the township website.

ROLL CALL: Committeeman D. Manser, Committeewoman D. Delaney, Deputy Mayor V. Rumsey, Committeeman G. Scott, Mayor L. Chammings

Also Present: Township Attorney Eric Bernstein, Esq

FLAG SALUTE: Mayor L. Chammings led the Flag Salute.

PLYMOUTH LAKE ASSOCIATION

AMENDMENTS TO AGENDA:

RFP for IT services

ORDINANCE 2025-02B

PUBLIC SESSION (Agenda Items Only – 3 Minute Time Limit)

Public Session Open.

No public comment.

Public Session Closed.

OLD BUSINESS:

ORDINANCE 2025-02A

AN ORDINANCE FIXING SALARIES AND WAGES OF OFFICERS AND

EMPLOYEES OF THE TOWNSHIP OF STILLWATER, COUNTY OF

SUSSEX AND STATE OF NEW JERSEY, FOR THE YEAR 2025

BE IT ORDAINED by the Township Committee of the Township of Stillwater, in the County of Sussex, New Jersey, as follows;

Section 1. The Township of Stillwater shall pay it municipal officers and employees for services rendered as shown below. Figures shown represent annual salary, unless otherwise noted.

POSITION: SALARY RANGE:

Comm Ctr Curator (Facility Mgr.) (Stipend) $100.00 per event

Section 2. Specific salaries or wages established by the Ordinance shall be made active as of the first payroll of 2025 unless otherwise noted.

Section 3. Nothing in this ordinance shall be construed as making mandatory the payment of annual salary increments to any officer of employees of the Township of Stillwater. Salary or wage increases shall be contingent upon availability of funds.

Section 4. All former ordinances or parts thereof conflicting or inconsistent with the provisions of this ordinance are hereby repealed.

Section 5. This ordinance shall take effect after publication and passage according to law.

A MOTION was made by Committeeman G. Scott and seconded by Committeewoman D. Delaney, with all members in favor, to open the discussion on Ordinance 2025-02A to the public.

No public comment. Public Session Closed.

A MOTION was made by Committeeman G. Scott and seconded by Deputy Mayor V. Rumsey to adopt Ordinance 2025-02A.

ROLL CALL: Committeeman D. Manser; yes, Committeewoman D. Delaney; yes, Deputy Mayor V. Rumsey; yes, Committeeman G. Scott; yes, Mayor L. Chammings; yes. Motion carried with all in favor.

ORDINANCE 2025-15

CAPITAL ORDINANCE APPROPRIATING UP TO $50,000.00 FOR

THE PURCHASE OF A CREW CAB PICKUP TRUCK

BE IT ORDAINED by the Township Committee of the Township of Stillwater, in the County of Sussex, New Jersey, AS FOLLOWS;

Section 1. The improvement(s) or purpose(s) described in Section 3 of this capital ordinance are hereby respectively authorized as general improvements to be made or acquired by the Township of Stillwater, New Jersey. For the said improvement(s) or purpose(s) stated in said Section 3, there are hereby appropriated the respective sums of money therein stated as the appropriations made for said improvement(s) or purpose(s), said sums being inclusive of all appropriations heretofore made therefore and amounting in the aggregate to $50,000.00.

Section 2. For the financing of said improvement(s) or purpose(s) and to meet the part of said $50,000.00 appropriations, the Township will use $50,000.00 from the Capital Improvement Fund, as described in Section 3.

Section 3. The purpose hereby authorized for the allocation of which said obligations are to be spent, the appropriation made for an estimated cost of each such purpose, and the estimated maximum amount of funds to be spent for such purpose, is respectively as follows:

Crew Cab Pickup Truck $50,000.00 Capital Improvement Fund

The aforementioned improvement(s) or purpose(s) where applicable, are in accordance with specifications on file in the office of the Township Clerk, which specifications are hereby approved.

Section 4. The following additional matters are hereby determined, declared, recited and stated:

1. The said purpose(s) described in Section 3 of this capital ordinance are capital expenses and are each a property or improvement which the Township may lawfully acquire or make as a general improvement, and no part of the cost thereof has been or shall be specifically assessed on property specially benefited thereby.
2. The average period of usefulness of said purposes within the limitations of said Local bond Law and taking into consideration the respective amounts of the said obligations authorized for the several purposes, according to the reasonable life thereof computed by this capital ordinance, is a minimum of five (5) years.

Section 5. This capital ordinance shall take effect ten (10) days after the first publication thereof after final adoption, as provided by said Local Bond Law.

A MOTION was made by Deputy Mayor V. Rumsey and seconded by Committeewoman D. Delaney, with all members in favor, to open the discussion on Ordinance 2025-15 to the public.

R. Venezia asked if there was a brand of truck that they were looking to purchase. Mayor L. Chammings replied that there isn’t a specific truck in mind, that the Ordinance allows the Township to go out for a bid for a truck.

A MOTION was made by Committeeman G. Scott and seconded by Deputy Mayor V. Rumsey to adopt Ordinance 2025-15.

ROLL CALL: Committeeman D. Manser; yes, Committeewoman D. Delaney; yes, Deputy Mayor V. Rumsey; yes, Committeeman G. Scott; yes, Mayor L. Chammings; yes. Motion carried with all in favor.

ORDINANCE 2025-16

CAPITAL ORDINANCE APPROPRIATING UP TO $40,000.00 FOR

THE PURCHASE OF A TOW BEHIND MANLIFT

BE IT ORDAINED by the Township Committee of the Township of Stillwater, in the County of Sussex, New Jersey, AS FOLLOWS;

Section 1. The improvement(s) or purpose(s) described in Section 3 of this capital ordinance are hereby respectively authorized as general improvements to be made or acquired by the Township of Stillwater, New Jersey. For the said improvement(s) or purpose(s) stated in said Section 3, there are hereby appropriated the respective sums of money therein stated as the appropriations made for said improvement(s) or purpose(s), said sums being inclusive of all appropriations heretofore made therefore and amounting in the aggregate to $40,000.00.

Section 2. For the financing of said improvement(s) or purpose(s) and to meet the part of said $40,000.00 appropriations, the Township will use $40,000.00 from the Storm Emergency Trust Fund, as described in Section 3.

Section 3. The purpose hereby authorized for the allocation of which said obligations are to be spent, the appropriation made for an estimated cost of each such purpose, and the estimated maximum amount of funds to be spent for such purpose, is respectively as follows:

Tow Behind Manlift $40,000.00 Storm Emergency Trust

The aforementioned improvement(s) or purpose(s) where applicable, are in accordance with specifications on file in the office of the Township Clerk, which specifications are hereby approved.

Section 4. The following additional matters are hereby determined, declared, recited and stated:

1. The said purpose(s) described in Section 3 of this capital ordinance are capital expenses and are each a property or improvement which the Township may lawfully acquire or make as a general improvement, and no part of the cost thereof has been or shall be specifically assessed on property specially benefited thereby.
2. The average period of usefulness of said purposes within the limitations of said Local bond Law and taking into consideration the respective amounts of the said obligations authorized for the several purposes, according to the reasonable life thereof computed by this capital ordinance, is a minimum of five (5) years.

Section 5. This capital ordinance shall take effect ten (10) days after the first publication thereof after final adoption, as provided by said Local Bond Law.

A MOTION was made by Deputy Mayor V. Rumsey and seconded by Committeewoman D. Delaney, with all members in favor, to open the discussion on Ordinance 2025-16 to the public.

No public comment. Public Session Closed.

A MOTION was made by Committeewoman D. Delaney and seconded by Committeeman D. Manser to adopt Ordinance 2025-16.

ROLL CALL: Committeeman D. Manser; yes, Committeewoman D. Delaney; yes, Deputy Mayor V. Rumsey; yes, Committeeman G. Scott; yes, Mayor L. Chammings; yes. Motion carried with all in favor.

ORDINANCE 2025-17

AN ORDINANCE FIXING SALARIES AND WAGES OF OFFICERS AND

EMPLOYEES OF THE TOWNSHIP OF STILLWATER, COUNTY OF

SUSSEX AND STATE OF NEW JERSEY, FOR THE YEAR 2026

BE IT ORDAINED by the Township Committee of the Township of Stillwater, in the County of Sussex, New Jersey, as follows;

Section 1. The Township of Stillwater shall pay it municipal officers and employees for services rendered as shown below. Figures shown represent annual salary, unless otherwise noted.

ADMINISTRATION SALARY RANGE:

Township Committee Member $5,000.00 – $7,500.00

*Township Clerk $40,000.00 – $90,000.00

Deputy Clerk $18.00 – $26.00 per hour

Municipal Registrar $6,000.00 – $9,000.00

*Clerk 1 $35,000.00 – $60,000.00

Deputy Municipal Registrar $3,000.00 – $5,000.00

Receptionist $16.00 – $24.00 per hour

File Clerk $16.00 – $24.00 per hour

Police Dept. Purging (Stipend) $20.00 – $25.00 per hour

Municipal Housing Liaison (Stipend) $1,500.00 – $2,500.00

*Chief Financial Officer $50,000.00 – $95,000.00

Clean Communities Coordinator (Stipend) $1,000.00

Qualified Purchasing Agent (Stipend) $3,000.00

Tax Assessor $25,000.00 – $45,000.00

Tax Collector $25,000.00 – $45,000.00

Tax Collector-Extra Hours $25.00 – $50.00 per hour

Tax Clerk $4,000 – $10,000

DEPARTMENT OF PUBLIC WORKS

*DPW Supervisor (Provisional) $59,000.00 – $75,000.00

*DPW Supervisor $65,000.00 – $85,000.00

*DPW Supervisor (CPWM) $75,000.00 – $100,000.00

*DPW Union Members As Per Contract

DPW Non-Union Member, PT Employee As Per Contract-Laborer Position

As Needed Snow Plow Drivers $25.00 – $35.00 per hour

Recycling Coordinator $2,000.00 – $4,000.00

Solid Waste Worker $16.00 – $25.00 per hour

Solid Waste Cashier $16.00 – $25.00 per hour

Recycling Supervisor $20.00 – $30.00 per hour

Recycling Worker $16.00 – $25.00 per hour

Comm Center Curator (Facility Mgr.) (Stipend) $100.00 per event

CONSTRUCTION DEPARTMENT

Zoning Officer $20,000.00 – $45,000.00

Construction Code Official $10,000.00 – $25,000.00

Plumbing Sub-Code Official $7,500.00 – $15,000.00

Electrical Sub-Code Official $7,500.00 – $15,000.00

Fire Sub-Code Official $5,000.00 – $10,000.00

Building Department Secretary (TACO) $10,000.00 – $25,000.00

Smoke Detector Certifications $30.00 per Certification

Smoke Detector Re-Certifications $25.00 per Certification

Smoke Detector Certifications (Emergency) $60.00 per Certification

Smoke Detector Re-Certifications (Emergency) $25.00 per Certification

Lead Paint Certifications $25.00 per Certification

Lead Paint Re-Certifications $20.00 per Certification

Lead Paint Certifications (Emergency) $50.00 per Certification

Lead Paint Re-Certifications (Emergency) $25.00 per Certification

Vacation/Leave Coverage $30.00 – $50.00 per hour

PUBLIC SAFETY

Emergency Mgmt Coordinator $2,000.00 – $5,000.00

Deputy Emergency Mgmt Coordinator $1,000.00 – $3,000.00

POLICE: SALARY RANGE:

Crossing Guard $16.00 – $20.00 per hour

BOARDS AND COMMISSIONS: SALARY RANGE:

Zoning Board Secretary $5,000.00 – $9,000.00

Planning Board Secretary $5,000.00 – $9,000.00

Environmental Commission Secretary $2,500.00 – $5,000.00

Recreation Commission Secretary $2,500.00 – $5,000.00

*Salary based on a Full-Time position

Section 2. Specific salaries or wages established by the Ordinance shall be made active as of the first payroll of 2026 unless otherwise noted.

Section 3. Nothing in this ordinance shall be construed as making mandatory the payment of annual salary increments to any officer of employees of the Township of Stillwater. Salary or wage increases shall be contingent upon availability of funds.

Section 4. All former ordinances or parts thereof conflicting or inconsistent with the provisions of this ordinance are hereby repealed.

Section 5. This ordinance shall take effect after publication and passage according to law.

A MOTION was made by Committeewoman V. Rumsey and seconded by Committeeman D. Manser with all members in favor, to open the discussion on Ordinance 2025-17 to the public.

No public comment. Public Session Closed.

A MOTION was made by Committeeman G. Scott and seconded by Committeeman D. Manser to adopt Ordinance 2025-17.

Committeeman G. Scott noted that this is just a salary range for budget purposes.

ROLL CALL: Committeeman D. Manser; yes, Committeewoman D. Delaney; yes, Deputy Mayor V. Rumsey; yes, Committeeman G. Scott; yes, Mayor L. Chammings; yes. Motion carried with all in favor.

NEW BUSINESS:

ORDINANCE INTRODUCTION & FIRST READING

ORDINANCE 2025-02B

AN ORDINANCE FIXING SALARIES AND WAGES OF OFFICERS AND

EMPLOYEES OF THE TOWNSHIP OF STILLWATER, COUNTY OF

SUSSEX AND STATE OF NEW JERSEY, FOR THE YEAR 2025

BE IT ORDAINED by the Township Committee of the Township of Stillwater, in the County of Sussex, New Jersey, as follows;

Section 1. The Township of Stillwater shall pay it municipal officers and employees for services rendered as shown below. Figures shown represent annual salary, unless otherwise noted.

POSITION: SALARY RANGE:

Police Dept. Purging $20.00 – $25.00 per hour

Section 2. Specific salaries or wages established by the Ordinance shall be made active as of the first payroll of 2025 unless otherwise noted.

Section 3. Nothing in this ordinance shall be construed as making mandatory the payment of annual salary increments to any officer of employees of the Township of Stillwater. Salary or wage increases shall be contingent upon availability of funds.

Section 4. All former ordinances or parts thereof conflicting or inconsistent with the provisions of this ordinance are hereby repealed.

Section 5. This ordinance shall take effect after publication and passage according to law.

A MOTION was made by Deputy Mayor V. Rumsey and seconded by Committeeman D. Manser, to Introduce Ordinance 2025-02B.

Ordinance 2025-02B will be up for adoption on November 12, 2025.

CONSENT AGENDA – All items with an Asterisk (*) are considered to be routine

and non-controversial in nature. All such items will be handled by one (1) motion and one (1) second and one (1) vote. There will be no separate discussion of any of these items unless a Committee member requests same, in which case the item(s) will be removed from the Consent Agenda and considered in its normal sequence on the Agenda.

*MINUTES:

October 7, 2025 Meeting Minutes & Executive Session Minutes

*CORRESPONDENCE:

1. Stillwater Township Recreation Commission Meeting Minutes September 8, 2025
2. Hampton Township Ordinance 2025-17 “An Ordinance To Amend Chapter 108, Entitled “Zoning” Of The Code Of The Township Of Hampton, County Of Sussex, State Of New Jersey To Permit Horses, Ponies And Fowl As Accessory Uses In Certain Zones Subject To Requirements”
3. Stillwater Township School Class Trip Request
4. Sussex County Department of Health & Human Services Clinics, Outreach Events, Public Education and Upcoming Events

*RESOLUTIONS:

RESOLUTION 2025-143 RESOLUTION APPROVING THE DISPOSAL OF (2)-20’ CONTAINERS

RESOLUTION 2025-144 NEW JERSEY DEPARTMENT OF TRANSPORTATION

DIVISION OF LOCAL AID AND ECONOMIC DEVELOPMENT RECOMMENDATION OF AWARD STATE AID PROJECT

RECREATION 2025-145 RESOLUTION OF THE TOWNSHIP OF STILLWATER APPROVING APPOINTMENTS OF RECREATION COMMISSION

RECREATION 2025-146 AUTHORIZING AN EXTENDED GRACE PERIOD OF THE 4TH QUARTER TAX PAYMENTS FOR ELIGIBLE FEDERAL EMPLOYEES WHO ARE RESIDENTS OF STILLWATER TOWNSHIP AFFECTED BY THE FEDERAL GOVERNMENT SHUTDOWN ON OCTOBER 1, 2025

*REPORTS:

1. Recreation Commission Report – September 2025

2. Board of Health Receipts – September 2025

3. Construction Permit Activity Report- September 2025

4. Vacant/Abandoned Property Registration Report – September 2025

5. Registrar Report – September 2025

6. Certified Copies Report – September 2025

7. ACO Report – September 2025

8. DPW Report- September 2025

9. Tax Collector’s Report- September 2025

10. Zoning Report- September 2025

11. Recycling Center Report- September 2025

12. Landlord Registration Report- September 2025

13. Sussex County Health Inspection Report- August 2025

14. County of Sussex Rabies Data Report- August 2025

APPROVAL OF THE CONSENT AGENDA

A MOTION was made by Committeewoman D. Delaney and seconded by Deputy Mayor V. Rumsey, to approve the Consent Agenda as presented.

ROLL CALL: Committeeman D. Manser; yes, Committeewoman D. Delaney; yes, Deputy Mayor V. Rumsey; yes, Committeeman G. Scott; yes, Mayor L. Chammings; yes. Motion carried with all in favor.

DISCUSSION ITEMS:

1. Drone
2. RFT- Banking, IT Services and Appeals/Foreclosure Attorney

PUBLIC SESSION (any subject – 3-minute limit) at 9:10 p.m.

No public comment.

 

PUBLIC SESSION CLOSED at 9:11 pm.

ATTORNEY’S REPORT

Township Attorney E. Bernstein stated that he will discuss in Executive Session.

BILLS LIST #16 $ 149,445.33

RESOLUTION 2025-147 AUTHORIZING PAYMENT OF BILLS

WHEREAS, the Chief Financial Officer has certified that funds are available in the proper account; and

WHEREAS, the Chief Financial Officer has approved payment upon certification from

the Township Department Heads that the goods and/or services have been rendered to the

Township;

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Committee of the Township of Stillwater that the current bill lists, dated September 16, 2025, are on file and available for public inspection in the Office of the Chief Financial Officer and approved by the Chief Financial Officer for payment, be paid.

A MOTION was made by Committeeman G. Scott and seconded by Committeeman D. Manser to adopt Resolution 2025-147, funds permitting.

Committeeman G. Scott stated that he would like a report from the Sheriff’s Department to see the patrols that they have been doing in Stillwater.

ROLL CALL: Committeeman D. Manser; yes, Committeewoman D. Delaney; yes, Deputy Mayor V. Rumsey; yes, Committeeman G. Scott; yes, Mayor L. Chammings; yes. Motion carried with all in favor.

EXECUTIVE SESSION: held in the Stillwater Township Municipal Building.

A MOTION was made by Committeeman G. Scott, seconded by Committeeman D. Manser, with all members in favor, to adopt the Resolution permitting the Committee to go into Executive Session at 9:13 p.m.

STILLWATER TOWNSHIP COMMITTEE

RESOLUTION FOR EXECUTIVE SESSION

WHEREAS, Section 8 of the Open Public Meetings Act, Chapter 231, P.L. 1975 permits the exclusion of the public from a meeting under certain circumstances; and

WHEREAS, this public body is of the opinion that such circumstances presently exist.

NOW THEREFORE, BE IT RESOLVED, by the Township Committee of the Township of Stillwater, in the County of Sussex and State of New Jersey as follows:

1. The public shall be excluded from that portion of this meeting.

2. The general nature of the subject matter to be discussed is as follows: Attorney-Client, Litigation/Potential Litigation, Contract

3. As nearly as can now be ascertained, the matter or matters to be discussed at this time will be disclosed to the public when such matters are resolved.

Mayor L. Chammings noted that it is anticipated that action will be taken on some items.

A MOTION was made by Deputy Mayor V. Rumsey and seconded by Committeewoman D. Delaney to go back into Regular Session at 10:03 P.M.

ROLL CALL: Committeeman D. Manser; yes, Committeewoman D. Delaney; yes, Deputy Mayor V. Rumsey; yes, Committeeman G. Scott; yes, Mayor L. Chammings; yes. Motion carried with all in favor.

Township Attorney E. Bernstein stated that the record should reflect that all members of the governing body present, commencing from Executive Session, are present to recommence the open session, along with the Township Attorney and the Township Clerk. There was a discussion reg

ADJOURNMENT

A MOTION was made by Deputy Mayor V. Rumsey and seconded by Committeeman D. Manser, with all members in favor, to adjourn the meeting at 10:08 P.M.

Respectfully submitted,

Valerie Ingles

Municipal Clerk