March 2, 2026

STILLWATER TOWNSHIP
RECREATION COMMISSION
March 2, 2026 @ 7:00pm

MEMBERS PRESENT: Mrs. Richardson, Ms. Klamerus (via Zoom), Mrs. Staudt, Mrs. Benning, Mr. Carovillano, and Mrs. Tosti
LIASION: Mrs. Delaney and Mr. Manser (8:17pm) were in attendance
MEMBERS ABSENT: Mrs. Trotter

Mrs. Tosti called the meeting to order at 7:08 p.m. with the statement that this meeting follows the Open Public Meetings Act. Regular meetings are held on the first Monday of the month at 7:00 p.m., at the Stillwater Township Municipal Building located in Middleville, New Jersey. This meeting was held at the Stillwater Township Municipal Building.

The flag was saluted and roll call taken.

Approval of Meeting Minutes:
Mrs. Tosti made a motion to approve the minutes of February 2, 2026 meeting, seconded by Mrs. Staudt.

Roll Call: Mrs. Richardson; yes, Ms. Klamerus; yes, Mrs. Staudt; yes, Mrs. Benning; yes, Mr. Carovillano; yes, Mrs. Tosti; yes.

Payment of Bills:
Mr. Carovillano made a motion to approve the payment of the following bills totaling $1,033.69, seconded by Mrs. Richardson.

Septicare (February 2026 Porta John Rentals) – $430.00
Amazon (Egg Hunt Supplies) – $603.69

Roll Call: Mrs. Richardson; yes, Ms. Klamerus; yes, Mrs. Staudt; yes, Mrs. Benning; yes, Mr. Carovillano; yes, Mrs. Tosti; yes.

Amendments to the Agenda: None.

New Business:
Budget Meeting Report (February 10, 2026):  Mrs. Tosti attended the Budget Meeting on February 10, 2026 reporting that the meeting went relatively quickly and noted that the playground equipment quotes are still needed.

Old Business:
There are no updates.

Correspondence:
Mrs. Tosti mentioned that the Sussex County Day application was in the Recreation mailbox.

Open Public Session – Agenda Items Only:
The meeting was opened to the public at 7:11 p.m. No one from the public wished to speak during this time. The meeting was closed to the public at 7:10 p.m.

Sub-Committee Reports:
Clean Up Day – 4/25/2026 – Mrs. Tosti:
Clean Up Day will begin around 9am and usually ends by 12pm. The shredder has been confirmed and will be at Town Hall from 1pm to 4pm. Mrs. Tosti reported that she received 3 applications thus far. More updates regarding applications and groups will be available at our next meeting. Eighteen groups are the limit.

Senior Events – Mrs. Richardson:
Disco Night 1/30/2026 @ 6p-8:30p @ Community Center
Mrs. Richardson will be hosting a 70s themed Disco Party on 4/11/2026. Rick Nothstine has committed to the DJ event, but a vote is needed to approve payment for services. There will be 70s themed trivia, word puzzles, free prizes, and simple finger foods.

Mrs. Tosti made a motion to pay Rick Nothstine $200.00 unless he gives a different price for his services, seconded by Mrs. Richardson.

Roll Call: Mrs. Richardson; yes, Ms. Klamerus; yes, Mrs. Staudt; yes, Mrs. Benning; yes, Mr. Carovillano; yes, Mrs. Tosti; yes.

Field Maintenance and Capital Report – Mr. Carovillano:
Mr. Carovillano reported that he is currently waiting for our DPW to schedule seeding and the snow to melt. It is confirmed that our DPW will be mowing our fields again this season.

Field/Pavilion Application Approvals, Scheduling – Mrs. Tosti & Mr. Carovillano:
***Please note: Desired dates/times are subject to change once approved and scheduling is coordinated.***

Kittatinny Soccer Club:
Oscar Fernandez (in attendance)
Volunteer Field
3/26-6/26
Days/Times not specified (they work with everyone to ensure there are no scheduling conflicts
and choose their days/times according to that)
Insured

High Point Baseball:
Swartswood Field
3/1-6/30
Insured
Using our field as a backup in the event that their fields are not available

Kittatinny Little League:
Swartswood and Veteran’s Field
3/23-7/15
Days/Times not specified (they work with everyone to ensure there are no scheduling conflicts and choose their days/times according to that)
Insured

Stillwater Recreation Soccer:
Rebecca Wesley
Volunteer Field
4/1-6/13
M-F 4:00-7:00 p.m.
Sat 8:00 a.m.-2:00 p.m. (coordinates with Mr. Fernandez to ensure there are no scheduling conflicts and choose their days/times according to that)
Insured

Recreation Lacrosse:
Veteran’s Field
3/15-6/15
Insured

Barefoot University:
Stephanie Marcial (in attendance via Zoom)
Veteran’s Park
Meets each Thursday with the exception of a few dates for the 2026-2027 school year.
10:30 a.m.- 3:00 p.m.
Insured
Stephanie thanked the Recreation Commission for having them again this year.

Mrs. Tosti made a motion to all applications listed above, seconded by Mr. Carovillano.

Roll Call: Mrs. Richardson; yes, Ms. Klamerus; yes, Mrs. Staudt; yes, Mrs. Benning; yes, Mr. Carovillano; yes, Mrs. Tosti; yes.

Stillwater Day – 6/6/2026 @ 2pm:
The start time of Stillwater Day will be 2pm. Mrs. Trotter ad Mrs. Richardson are working on securing entertainment, narrowing them down to a 9-hole miniature golf game and a band for live entertainment. Mrs. Richardson asked if our budget allows for both or just one or the other. Mrs. Tosti confirmed that our budget will be able to accommodate both forms of entertainment. The golf game requires a 20’x30′ set up area and weather factors are not an issue for set up. An attendant brings all equipment, sets up, stays for the duration of the event to monitor the game, and then removes the entire set up upon the event ending. This will cost $800.00 for 3 hours. The longer the time frame, the higher the price. Prize winners were discussed, but nothing was decided on or finalized. The band, ‘No Fault,’ will cost anywhere from $600.00 to $800.00. They typically charge $1,000.00 but are giving the Commission a discount – thank you! They have confirmed they will bring all necessary equipment. Mrs. Delaney reported that there will be a coverage tent. We will also have a bounce house, per usual, however the type of bounce house that is ordered may change. All Access typically donates a stage for our event, so Mrs. Tosti will speak with the owner to see if this is a possibility to this year again. The Commission inquired about offering face painting for the event as this is usually a big hit. Mrs. Benning gave Mrs. Tosti a business card from someone who offers this service.

Mrs. Tosti made a motion to secure the band ‘No Fault’ for Stillwater Day, not to exceed $800.00, seconded by Mr. Carovillano.

Roll Call: Mrs. Richardson; yes, Ms. Klamerus; yes, Mrs. Staudt; yes, Mrs. Benning; yes, Mr. Carovillano; yes, Mrs. Tosti; yes.

Mrs. Tosti made a motion to spend up to $1,000.00 on the 9-hole miniature golf game for a total of 4 hours with attendee, seconded by Mr. Carovillano. 4 hours with an attendee, including the travel fee, is $950.00.

Roll Call: Mrs. Richardson; yes, Ms. Klamerus; yes, Mrs. Staudt; yes, Mrs. Benning; yes, Mr. Carovillano; yes, Mrs. Tosti; yes.

Ms. Klamerus asked if there is a vendor application because a vendor from last year would like to participate as a vendor this year as well. Mrs. Tosti confirmed that there is an application. Someone will need to take the responsibility of being the vendor point person. This would include communicating with all potential vendors and secured vendors, completing and overseeing all necessary paperwork, and deciding placement of vendors for event day. Mrs. Tosti mentioned that Mrs. Falotico has the master vendor list. Whoever takes on the responsibility of vendors should obtain the master list.

The Fire Department has a wedding on the same day as Stillwater Day, but will be in touch if they will be attending our event. It was confirmed that, for safety reasons, we can still have Stillwater Day without the Fire Department present but we will need someone with an EMT background. Mrs. Tosti will be in contact with them to confirm food and onsite safety personnel.

Miss Stillwater, Little Miss and Mr. Stillwater – 5/31/2026 – Mrs. Staudt:
The contest will be held 1 week prior to Stillwater Day. Applications are complete and Mrs. Staudt has handed out copies to the Commission for review. The flyer will be completed ASAP. It was suggested that the flyer and applications be sent to Stillwater School and Kittatinny School. Mrs. Richardson offered to assist Mrs. Staudt if needed. Crowns/sashes/goodie bags do still need to be ordered. Past winners will also be contacted.

Egg Hunt – 3/21/2026 – Ms. Klamerus, & Mrs. Staudt:
This event is Rain or Shine unless there is extreme weather. The parking lot will be utilized if the grass is still snow covered. This event will take place at Veterans Park field.

Ms. Klamerus confirmed that she has some supplies with her, but all other supplies are located in the OEM office. Eggs will be stuffed on March 8th at 2pm in the OEM office. The Easter Bunny has been confirmed. Mrs. Richardson will not be able to attend the event, but offered to help in any way beforehand. We currently have 1,700 eggs and an additional 1,000 eggs will be ordered. It has yet to be decided how many eggs will be allotted for each age group, however there are currently 2 options in discussion:
1,000 eggs to each younger group & 700 eggs to older group
1,200 eggs to younger group & 500 eggs to older group

Garage Sale Weekend – 5/16/2026 & 5/17/2026 – Mrs. Wunder:
The application will be completed ASAP. It was discussed using the communal sale location again this year. There were only 2 sellers there last year, but we could offer the location on the application stating we would need 5+ sellers to use this location again this year. Mrs. Wunder will contact the local paper for advertisement. The budget for advertising needs approval. 

Mrs. Tosti made a motion to approve the Garage Sale budget of $350.00, seconded by Mrs. Benning.

Roll Call: Mrs. Richardson; yes, Ms. Klamerus; yes, Mrs. Staudt; yes, Mrs. Benning; yes, Mr. Carovillano; yes, Mrs. Tosti; yes.

Plant Exchange – Chair Needed:
Mrs. Tosti explained what the plant exchange entails for the new members. She would like to offer this event again, but it will need a new chairperson if anyone is interested. Mrs. Tosti will also be contacting Heidi Mountford and the gardening club.

Sussex County Fair – Chair Needed:
This “event” is a display that we are responsible for creating, setting up, and taking down. It’s relatively simple and straightforward. Mrs. Tosti will be coordinating with Stillwater School to include our students.

Sussex County Expo Day – 9/20/2026 @ 11am-4pm – Chair Needed:
This is held at the Sussex County Fairgrounds. There will be a blanket raffle and free items to be handed out. Volunteers are needed to sit at our table. Please let Mrs. Tosti know if you can help in anyway.

Pop Up Vendor Fair – Chair Needed:
Although this is not a standard event, it’s something that our Commission likes to offer to our residents. If anyone is interested in running a vendor fair, it would be greatly appreciated. Mrs. Benning offered to chair this.

Consent Agenda Items:
All items with an asterisk (*) are considered to be routine and can be passed as one item on the agenda. All items will be handled by one (1) motion, one (1) second, and a vote. There will be no separate discussion of any of these items unless a Commission member requests the item(s) to be moved to discussion amending the Agenda. The item(s) will be moved from the Consent Agenda and discussed as the next Subcommittee item on the Agenda.

* Trunk or Treat – Mrs. Trotter
* Holiday Decorating Contest – Ms. Klamerus
* Tree Lighting (December 2026) – Recreation Board

Mrs. Richardson made a motion to approve the consent agenda with no discussion needed on the listed items at this time, seconded by Mrs. Tosti.

Roll Call: Mrs. Richardson; yes, Ms. Klamerus; yes, Mrs. Staudt; yes, Mrs. Benning; yes, Mr. Carovillano; yes, Mrs. Tosti; yes.

Open Public Session:
The meeting was opened to the public at 8:20 p.m.

Mr. Fernandez mentioned that the shed at Volunteer Field now has a key, so he no longer has access to equipment needed inside. Mr. Carovillano and Mrs. Tosti were unaware of anyone changing the lock as it used to be a combination entry lock. Mrs. Tosti will contact the DPW to inquire about the changes and obtaining a key for Mr. Fernandez.

The open public session was closed at 8:27 p.m.

Liaison Report (Mrs. Delaney & Mr. Manser):
– The Township Committee meeting was held on 2/17/2026. Executive Session took place before and after their regular meeting.
– Jessica Caldwell was in attendance to give a brief presentation regarding Fair Share Housing. Public hearing and final adoption of Fair Share Housing will be on 3/3/2026.
– There was a public hearing and final adoption of the adjusted Community Center Fees, which has decreased.
– Resolution for the 4th round of affordable housing plan.
– Shared services with Frankford Township were finalized for the Certified Public Works Manager.
– Storm Water Management and making sure there was a plan in place was discussed. The report will be in by the end of April or May.
– 3 people spoke during the Township Committee’s Open Public Session.
– Budget is still in progress.
– America 250 Celebration was also topic of discussion. Mrs. Delaney met with the Historical Society and a few others. The celebration will be held at the Sussex County Fairgrounds on June 7, 2026, beginning at 12pm. The County will be hosting this event, they were just looking to us for information since we just held a significant celebration in 2025. Fireworks will close out the celebration in June.
– Stillwater’s CFO will be attending the next Township Meeting on 3/3/2026 to discuss the budget during Executive Session.
– Plans are moving forward to pave the rest of Mt. Benevolence Road. It will be resurfaced, milled, and some drainage work will be completed.
– Additional roads will be oil and stoned.
– Farmside submitted their proposal for field maintenance. Mr. Manser noted that their pricing is comparable to previous years.

Committee Member Comments:
There were no Committee member comments to report.

Adjournment:
Mrs. Tosti made a motion to adjourn the meeting at 8:34 p.m., seconded by Mr. Carovillano. A vote was taken, and all were in favor.

Respectfully Submitted,
Danielle Wunder, Secretary